Kairos answers every call 24/7, captures intake and insurance information, and books appointments using your real dental scheduling rules. Purpose-built for dental and orthodontic clinics.
Dental front desks are expected to answer inbound calls, verify insurance, determine procedure type, navigate provider-specific scheduling rules, and document everything — often at the same time. Meanwhile, scheduling requires procedure-aware constraints that no generic tool understands.
The result? Missed calls, lost new patients, wasted chair capacity, and staff burnout. Kairos closes the gap.
From the first ring to a fully booked chair, Kairos handles patient access end to end — using your clinic's real rules.
Every call answered, triaged, and routed instantly. No hold times, no voicemail drops. Incoming calls are handled with your clinic's protocols from the first ring.
Procedure-aware booking with real chair constraints. Crown preps, cleanings, ortho consults — each encoded with your actual durations and equipment requirements.
Secure intake links sent automatically before the visit. Patients complete registration via SMS before they walk through the door — no paper forms, no front desk backlog.
Eligibility verified, benefits captured, and pre-authorization requests submitted before the appointment — so your staff isn't scrambling at the chair.
Confirmations, reminders, and smart follow-ups on autopilot. Auto re-prompts for patients who don't respond. No-show rate drops without staff lifting a finger.
Built for healthcare from day one. HIPAA compliant, BAA signed with every practice, SOC 2 Type II in progress. Data encrypted in transit and at rest.
Integrate Kairos with your existing dental system in minutes. No data migration, no disruption to your current workflow.
Encode your scheduling rules, procedure durations, chair constraints, and intake flows. Kairos learns how your practice actually runs.
Kairos answers calls 24/7, captures intake, and books appointments using your rules. Your staff focuses on the patients in the chair.
"When someone calls and you miss that call, you've missed a potential patient. There needs to be something that never misses a call and gives you the key information upfront — insurance, scheduling, all of it."
"What if there was an AI assistant to take calls, capture the relevant info, and handle it with the right tone? That's the gap we feel every single day at the front desk."
"It takes up to an hour per person just to verify insurance. The information online isn't always accurate, and there are too many plans to keep up with. There's no real transparency from the insurance side."
"Our biggest challenge is consolidating software. Daily verification has to happen — patient calls, collecting insurance info, procedure details. When patients don't have their insurance on hand, everything stalls."
Every unanswered call is a patient your competitor just booked. Every minute your front desk spends on hold is a patient in the chair you couldn't see. Kairos fixes both — at once, automatically, every time the phone rings.